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| ARTICLE I Name |
| The name of this organization shall be Chapter 24 of The Society of Broadcast Engineers, herein referred to as the Chapter. |
| ARTICLE II Object |
| The Chapter is a part of a non-profit professional society known as The Society of Broadcast Engineers, herein referred to as the Society. The Society and the Chapter are designed to serve the professional needs of those persons engaged in broadcast engineering. This includes radio, television, and related fields. |
| ARTICLE III Members |
| Section 1. The membership of the Chapter shall be limited to members in good standing with the national office of The Society of Broadcast Engineers, and may include any student and honorary life members. |
| Section 2. Term of membership shall be concurrent with that of the national organization. | Section 3. Those wishing to be included as a member of Chapter 24 must have communicated this desire to the national office of the society. |
| ARTICLE IV Sustaining Membership |
| Section 1. Corporations, organizations, and individuals are eligible to be members of the Chapter's sustaining membership program. |
| Section 2. To participate in the Chapter's sustaining membership program a donation of $50.00 per year is to be paid to the Chapter. No Refunds. Donations will go into the Chapter's general account. There is no specific nor prohibited use of funds generated through this program. |
| Section 3. Sustaining members are entitled to an equal sized advertisement in 12 consecutive Chapter 24 newsletters. The advertisement will be generated from a photo copy ready, business card sized master provided by the Sustaining Member with paid application. Advertisements may be reduced equally to allow better use of space and neatness of publication in the newsletter. Each new Sustaining Member will be announced at the next monthly meeting. The Sustaining Member will receive a copy of the Chapter's newsletter for each month that they remain a Sustaining Member. |
| Section 4. The Elected Officers may award a Sustaining Membership, for a period of one year, to any organization or individual that provides an amount of service that is equivalent to the value of the yearly Sustaining Membership fee. |
| Section 5. Sustaining Members are entitled to make four mailings per year to the Chapter membership. The mailings will be separate from the Chapter's newsletter. The mailings must be mail ready with postage provided by the Sustaining Member. {Ratified March 17, 2004} |
| ARTICLE V Officers and Duties |
| Section 1. The membership of the Chapter shall elect the Officers, which Officers shall consist of a Chairperson, a Vice Chairperson, a Secretary, and a Treasurer for a term of one year. |
| Section 2. The Officers may be elected to consecutive terms. The Chapter Chairperson and Vice Chairperson shall not serve more than two consecutive terms in the same office, after which he or she cannot be elected to the same office for at least two years. The Secretary and Treasurer shall not serve more than three consecutive terms in the same office, after which he or she cannot be elected to the same office for at least one year. {Ratified March 17, 2004} |
| Section 3. No officer or chairperson shall receive any compensation for services performed in his or her official capacity, but shall be reimbursed for reasonable expenses incurred in the performance of official duties upon presentation and verification of such expenses. |
| Section 4. The Executive Committee shall consist of the Elected Officers and the Immediate Past Chairperson. |
| Section 5. The terms of office for the elected officers shall run from May 1st of one year to May 1st of the next year. |
| Section 6. The Chairperson shall preside at the regular meetings of the Chapter and shall perform all other duties normally associated with that office. |
| Section 7. The Vice Chairperson shall assume the duties of the Chairperson in his or her absence or incapacity and shall otherwise assist the Chairperson. |
| Section 8. The Secretary shall be responsible for all records and books of account of the Chapter, shall record the minutes of all meetings of the Chapter and the Officers. He or she shall send meeting reports and attendance records to the Society Executive Secretary, and shall keep any other Chapter records as may become necessary. |
| Section 9. The Treasurer shall supervise and be responsible for all accounts and moneys of the Chapter and shall establish such accounts as shall be designated by cooperative agreement of the Officers. A checking account shall be established for the Chapter. All records of the Treasurer shall be open to inspection by members in good standing at reasonable times. The Treasurer shall furnish an annual financial report to the Society Executive Treasurer and keep any other Chapter financial records as may become necessary. The Treasurer shall submit an annual audit report to the Chapter Executive Committee after the election of offices. {Ratified March 17, 2004} |
| Section 10. The Immediate Past Chairperson shall be a member of the Executive Committee, for a term of one year (unless the newly elected Chairperson is later elected for a second term, in which case the term of the Immediate Past Chairperson shall be for two years) beginning with the commencement of the term of a new Chairperson. |
| ARTICLE VI Appointed Officers and Committees |
| Section 1. Committees, either as standing or special committees, shall be appointed by the Chairperson as necessary. |
| Section 2. The Chairperson of each standing or appointed committee shall be an Appointed Officer. Appointees to the committees must be members of the Chapter. |
| Section 3. The following standing committees are to be appointed by the Chairperson.
b. Newsletter c. Certification and Education d. Frequency Coordination e. World Wide Web Site Operations f. Membership g. Sustaining Membership h. Strategic Planning i. Special Events j. Chapter Liaison |
| Section 4. The Membership Chairperson shall retain and be responsible for a Chapter membership database, periodically collaborating it with the National SBE Office's chapter listing, and shall provide mailing labels for newsletter distribution. The Chapter membership database may be used by sustaining members and members in good standing as a source for making job openings known. No Chapter membership database information may be released to any party. |
| Section 5. The Newsletter Editor shall elicit pertinent material for publication in a monthly Chapter newsletter and may solicit help from the membership to construct and mail the newsletter. Acceptance of articles for publication in the Chapter newsletter shall be at the discretion of the Newsletter Editor and the Chapter Elected Officers. Job openings may be announced in the newsletter. An electronic version of the newsletter may be uploaded to appropriate computer bulletin board services and World Wide Web sites. Commercial advertisements, blurbs or announcements are not considered pertinent material for the Chapter 24 World Wide Web site. |
| Section 6. The Frequency Coordinator shall maintain a local frequency database and provide information on request, but shall not assign specific frequencies. |
| Section 7. Access to a computer bulletin board system not operated by the Chapter, but providing services to chapter members shall be determined by the System Operator. The Chapter shall provide the System Operator with information needed to determine access to the system. |
| Section 8. Duties of standing and appointed committees shall be defined by the Elected Officers. |
| ARTICLE VII Meetings and Programs |
| Section 1. The Chapter shall normally meet once each month, with the meeting dates, times, and location to be determined as early as practical by the Chapter officers, with advance notice to the Chapter membership. |
| Section 2. Special meetings may be called by the Chairperson, and shall be called upon written request of seven members of the Society. The purpose of the meeting shall be stated in the call. Except in cases of emergency, at least three days' notice shall be given. |
| Section 3. The general order of business at the meetings shall be as follows: b. Report of the Secretary c. Report of the Treasurer d. Reports of Committees e. Unfinished Business f. New Business g Anything For The Good Of The organization h. Business Meeting Adjournment i. Program (if scheduled) |
| Section 4. Ten percent of the registered membership of the Chapter shall constitute a quorum. |
| Section 5. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of Order the Society may adopt. |
| Section 6. Monthly membership meetings of the Chapter are to be held in environments in which smoking is not allowed and, as a courtesy to others, smoking will not be allowed at meetings. |
| Section 7. While most functions and programs are open to all members and their guests, there may be times when due to expense or other considerations that the Chapter reserves the right to limit access to certain functions and programs to SBE members only. |
| ARTICLE VIII Nominations and Elections |
| Section 1. A Nominations Committee shall be appointed by Chapter 24 Officers at least 60 days prior to elections for Chapter Officers. This committee shall be made up of at least three Chapter 24 members who are in good standing who are not currently Chapter Officers. The Nominations Committee is responsible for determining how to solicit nominations for Chapter Officers and should attempt, when possible, to nominate two members for each office. |
| Section 2. The Nominations Committee should make ballots along with candidates' biography's available to Chapter members through the Chapter newsletter. These items should appear in the April newsletter preceding the election. |
| Section 3. Elections shall take place at the April Chapter meeting. Only Chapter 24 members in good standing are eligible to vote. Those members unable to be present at the April meeting are permitted to send the ballots from the April newsletter to the Nominations Committee. These ballots shall remain sealed until ballots are officially counted. |
| Section 4. The Nominations Committee is responsible for counting election ballots. Once the ballots have been tallied, the Nominations Committee is responsible for communicating the results to the election candidates. The Nominations Committee should then inform the Chapter Officers of the election results. These results will then be published in the May newsletter and sent to the SBE National Office. |
| ARTICLE IX Disbursement of Funds |
| Section 1. Payments, purchases, honorarium, reimbursement, of over $300 (Three Hundred Dollars) must be voted on by the general membership. |
| Section 2. Payments, purchases, honorarium, reimbursement of between $50 and $300 (between Fifty and Three Hundred Dollars) must be in unanimous agreement by all the elected officers. |
| Section 3. Payments, purchases, honorarium, reimbursement of less than $50 per occurrence not to exceed $150 total per month may be executed by any elected officer of the chapter at his or her discretion when it is in accordance with guidelines established by the current elected board of chapter 24. |
| Section 4. At any point that the treasury drops below $500 the above guidelines are no longer active and any expenditure must be voted on by the membership. |
| Section 5. The chapter funds must remain liquid in a "not for profit" account set up for chapter 24 Madison. |
| ARTICLE X Member Awards |
| Section 1. The Chapter Officers, at their discretion, may present an annual Special Recognition Award to a member of the Chapter that they determine to be deserving of such an award. |
| Section 2. Criteria to be used in selection of a candidate for a Special Recognition Award should include the following: 2. Unselfish volunteer work for the chapter 3. Genuine desire for the betterment of the industry, broadcast engineering, and the place of the broadcast engineer 4. Must be a member in good standing 5. Has exhibited involvement in Chapter activities above and beyond the call of duty |
| Section 3. The Special Recognition Award should be presented in the form of a plaque and is paid for with Chapter 24 funds. |
| Section 4. The Chapter Officers, at their discretion, may present a Nominee For National SBE Award to any individual in the Chapter who has been nominated by the Chapter for any annual National SBE award. |
| Section 5. Recipients of the award of Nominee for National SBE Award may be any Chapter 24 member in good standing who has been nominated by Chapter 24 Officers for an SBE National Award. This nomination may be made for any individual directly involved in the award in question. |
| Section 6. The Nominee For National SBE Award should be presented in the form of a paper certificate purchased with Chapter 24 funds. |
| ARTICLE XI Annual Chapter Scholarship |
| Section 1. Each year, account balance permitting, Chapter 24 will offer an education scholarship. The use and amount of the scholarship will be determined by the reigning executive committee and will be awarded based on the following criteria and points accumulated: 2. Attendance at six of the twelve meetings prior to the application deadline. 3. Employment in or a student of a broadcast related field. Points will be assigned as follows: b. Five points for certification, any level c. Two points for each monthly meeting attended in excess of the six required |
| Section 2. Final selection will be by the elected officers of Chapter 24 or by a committee appointed by those officers, excluding any whom may have applied. |
| Section 3. The scholarship winner will be required to write a summary ARTICLE to be published in the chapter newsletter. |
| Section 4. Application is required in the form of a letter to a designated Scholarship Chairman, signed, dated and received by the published deadline. |
| ARTICLE XII Amendment of Bylaws |
| These bylaws may be amended at any regular meeting of the Chapter by a two-thirds vote of the members present, provided that the amendment has been submitted in writing at the previous regular meeting and published in the Chapter newsletter prior to the vote. |